ONLINE REQUEST OF STUDENT RECORDS

• Please prepare the following required documents for uploading when requesting for Academic/School Records.

• Copy of the student/requestor’s government-issued ID, preferably passport with three (3) signatures beside it.
• Photo/Selfie of the requestor holding the ID.
• Special Power of Attorney (SPA) for those sending their representatives to process the request and receive the printed school credential(s)/record(s).
• Copy of valid government-issued ID of the authorized representative or attorney in-fact signed with three (3) signatures beside it.
• For those requesting for the 2nd copy of their Diploma, a duly notarized affidavit of loss of the original document. The original hard copy of the notarized affidavit of loss should be submitted to Registrar’s office personally or through courier before release of the requested diploma.

• For any outstanding balance, please make sure to settle it first.

• Unpaid account(s) can be checked by logging in to the Student Portal.
• The University Cashier can also be reached and provide details on unpaid account through any of the phone numbers listed hereunder:

Requested school document can either be picked up from the campus or delivered through courier. Appropriate courier charges will be included in the fees that need to be settled prior to the processing of the request.

• Picking up or claiming if requested document(s)

Pick-up schedule is Monday through Friday 8:00 AM to 5:00 PM.

a. By the student/rightful owner

– Original ID of rightful owner
– Electronic copy or printed CLAIM STUB attached in the billing form

b. By authorized representative or attorney-in-fact

– Special Power of Attorney (SPA)
– original government-issued I.D. of requestor or rightful owner
– original government-issued I.D. of representative
– printed CLAIM STUB attached in the billing form

c. Through Courier

– Present these proofs of identity to the courier:

signed photocopy of government-issued ID of requestor/rightful owner or
signed photocopy of government-issued ID of authorized representative in the absence of the rightful owner
Electronic copy of printed CLAIM STUB attached in the billing form.

– Proof of Delivery

Electronic copy of the photo of the courier and receiver when document(s) is/are being handed over

Requested school document can either be picked up from the campus or delivered through courier. Appropriate courier charges will be included in the fees that need to be settled prior to the processing of the request.

A one-time pin (OTP) will be sent to the rightful owner or the attorney-in-fact when accessing the Online Verification System. The rightful owner takes full responsibility in sharing the ONE TIME PIN (OTP) with the agency or company that may require verification of school records which form part of the requirements in job application or further studies.