Online Request of Student Records

GUIDELINES IN REQUESTING for SCHOOL DOCUMENTS

• Please prepare the following required documents for uploading when requesting for Academic/School Records.

 

- Copy of the student/requestor’s government-issued ID, preferably passport with three (3) signatures beside it.

- Photo/Selfie of the requestor holding the ID.

- Special Power of Attorney (SPA) for those sending their representatives to process the request and receive the printed school credential(s)/record(s).

- Copy of valid government-issued ID of the authorized representative or attorney in-fact signed with three (3) signatures beside it.

- For those requesting for the 2nd copy of their Diploma, a duly notarized affidavit of loss of the original document. The original hard copy of the notarized affidavit of loss should be submitted to Registrar's office personally or through courier before release of the requested diploma.

 

• For any outstanding balance, please make sure to settle it first.

- Unpaid account(s) can be checked by logging in to the Student Portal.

- The University Cashier can also be reached and provide details on unpaid account through any of the phone numbers listed hereunder:

 

GLOBE

SMART

(+63) 966 463 5882 to 85

(+63) 947 818 7715

LANDLINE

(+63) 947 818 7738

+63 2 7618 - 4730

(+63) 947 818 7755

+63 2 7618 - 4340

(+63) 947 818 7723

+63 2 7618 - 5571

 


Click here to proceed to payment


GUIDELINES IN CLAIMING or RECEIVING of REQUESTED DOCUMENTS

Requested school document can either be picked up from the campus or delivered through courier. Appropriate courier charges will be included in the fees that need to be settled prior to the processing of the request.

 

• Picking up or claiming if requested document(s)

Pick-up schedule is Monday through Friday 8:00 AM to 5:00 PM.

 

a. By the student/rightful owner

 

- Original ID of rightful owner

- Electronic copy or printed CLAIM STUB attached in the billing form

 

b. By authorized representative or attorney-in-fact

 

- Special Power of Attorney (SPA)

- original government-issued I.D. of requestor or rightful owner

- original government-issued I.D. of representative

- printed CLAIM STUB attached in the billing form

 

c. Through Courier

 

- Present these proofs of identity to the courier:

signed photocopy of government-issued ID of requestor/rightful owner or

signed photocopy of government-issued ID of authorized representative in the absence of the rightful owner

Electronic copy of printed CLAIM STUB attached in the billing form

 

- Proof of Delivery

Electronic copy of the photo of the courier and receiver when document(s) is/are being handed over


GUIDELINES IN DOCUMENT VERIFICATION

In compliance with the Cybercrime and Data Privacy Acts of 2012, kindly be advised that school record(s) is/are only given to the student/rightful owner of the document or the authorized representative.

A one-time pin (OTP) will be sent to the rightful owner or the attorney-in-fact when accessing the Online Verification System. The rightful owner takes full responsibility in sharing the ONE TIME PIN (OTP) with the agency or company that may require verification of school records which form part of the requirements in job application or further studies.


CONFIRMATION

I have read and understood the guidelines above



QUICK LINKS

  • ONLINE REQUEST OF STUDENT RECORDS
    Request for a copy of your transcripts, certificates and other academic related records.

  • PAY ONLINE
    Complete your transactions by paying online.

  • TRACK YOUR DOCUMENTS
    Track your document request / Upload additional requirements

    -Track the status of your request online
    -Upload additional required documents